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Mitsui E&P USA LLC Privacy Policy


Mitsui E&P USA LLC (“Mitsui”) is committed to safeguarding the confidential information provided to Mitsui by owners of a royalty interest in oil or gas explored, developed or produced by Mitsui (“Royalty Owners”). This letter provides notice to you about the privacy policies and practices of Mitsui. We hope you find this information useful.

 

The benefits and services provided by Mitsui require the use and sharing of personal information in the course of its ordinary business practices. Mitsui is committed to respecting and safeguarding its Royalty Owners’ rights to privacy and to protecting their personal information, including, but not limited to, social security numbers, tax ID numbers, bank account numbers, addresses, telephone numbers and e-mail addresses.

 

Mitsui collects nonpublic personal information about Royalty Owners from the following sources:


  • Division Orders
  • W-9 forms
  • Electronic Funds Transfer (“EFT”) payment applications

Mitsui does not disclose any nonpublic personal information about any Royalty Owners to anyone, except:


  • as necessary to make payments to Royalty Owners;
  • to employees, vendors or agents of Mitsui; or
  • as may be permitted or required by law.

Examples of disclosures that Mitsui may make are disclosures:


  • that are necessary to have a royalty check issued to a Royalty Owner;
  • to Mitsui’s accountants, auditors and lawyers or data processing companies that process transactions for Mitsui;
  • to comply with laws, regulations or government agency guidance, including as it pertains to taxing authorities or entities;
  • to protect against or investigate potential or actual fraud;
  • in response to subpoenas, document requests in court cases or arbitrations, or official government information requests or as we otherwise reasonably believe necessary to comply with legal obligations; and
  • that Royalty Owners request or to which they may consent.

Mitsui does not provide nonpublic personal information about Royalty Owners to mailing list vendors or solicitors for any purpose. Mitsui restricts access to nonpublic personal information about Royalty Owners to those individuals who have a business or professional reason to need to know that information. In addition, Mitsui maintains physical and procedural safeguards to guard Royalty Owners’ nonpublic personal information.

 

Please call if you have any questions about Mitsui’s privacy practices or the information in this letter. We would be happy to discuss our maintenance of personal information and how Mitsui protects its confidentiality.

 

Very truly yours,


Mitsui E&P USA LLC


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